Welcoming New Members: Sample Letters for Groups & Clubs

Welcome to the [Group Name]! We're a diverse group of professional women dedicated to education, service projects (like our [Example Project]), and building camaraderie. Would you like to carpool to our next meeting on [Month] [Day]? I'd love to introduce you! Call me at 555-5555.

Letter #2

Welcome to the [Organization Name]! We're excited to have you as a member. Feel free to call me at 555-5555 if you have questions before our next meeting (Tuesdays 8:00-9:30 at [Meeting Location]).

Letter #3

Welcome to the [Club Name]! We're thrilled to have you join our community-focused organization. We have a new member luncheon on [Month] [Day] at noon – a great way to meet everyone! We look forward to seeing you!

Letter #4

Welcome to the [Club Name]! As your membership coordinator, I'm here to help you get settled in. Don't miss our family-friendly Spring Banquet on [Month] [Day]. It's a fantastic way to experience the club's atmosphere.

Letter #5

Welcome to the [Organization Name]! We're excited to have you onboard. Your membership includes our renowned [Publication Name], newsletters, and access to events. Feel free to reach out to our president, [President's Name], or any council member with ideas or questions.

How to Write this Welcome Letter: Expert Tips and Guidelines

This letter provides you with an opportunity to help the new member feel welcome in the group, and to help him or her feel that joining was a wise decision. Maintain a tone of confidence and pride in the organization.

Steps

Welcome the person into the organization. If you like, mention some benefits of membership.
Offer specific, immediate assistance or help in becoming better acquainted with the organization.
Suggest any actions the reader might take to become involved in the activities of the group as soon as possible.

Write Your welcome in Minutes: Easy Step-by-Step Guide with Sample Sentences and Phrases

1 Welcome the person into the organization. If you like, mention some benefits of membership.

Sample Sentences for Step 1

Welcome to the Doe Downtown Business Association! Since 1978 we have worked together to promote business in the downtown area and have been very successful in bringing new business into the area.
Your membership application has been processed, and we are glad to welcome you into the organization.
We always welcome new members to the club, and are pleased to have you with us. We want you to feel like a part of the group.
We are glad you have joined the Doe Literary Club! Every month we get together to discuss current best sellers and talk about literary issues and concerns.
Long ago, Jesus taught His followers that "where two or three are gathered together in my name, there am I in the midst of them" (Matthew 18:20). This is what we believe, and we welcome you into the fellowship of Doe Baptist Church.
Welcome to our group!
We are delighted to have you with us!
We are pleased to welcome you into the association.
We are happy to have you here with us! We take great pride in our church and are always glad to see new families join us.
Everyone in the club is so excited about the new family and is eager to get acquainted with you.

Key Phrases for Step 1

are delighted to
are always welcome
are always glad to
are happy to
are glad that you
are pleased to
become involved in
bringing new business to
congratulations on
discuss our concerns
eager to get acquainted with
get together to discuss
have been very successful in
have joined the
in the community
in the church
in the club
involved in many worthwhile activities
join with us in
membership application has been
on behalf of
take great pride in
the fellowship of
to have you with us
want you to feel at home
welcome to the
welcome you into
work throughout the year to
worked together to
would like to welcome you
your induction into

2 Offer specific, immediate assistance or help in becoming better acquainted with the organization.

Sample Sentences for Step 2

The orientation meeting you attended was designed to help you become acquainted with the organization, but if you still have questions, please do not hesitate to ask.
If you have any questions, please call me or any other member of the group.
You may still have a few questions about how the club works. Enclosed is a copy of the bylaws and a pamphlet providing detailed information about the organization's services and activities.
As pastor, I am always available to the members. In addition, I have assigned a couple from the congregation to help you get acquainted with the church. They will call on you in the next few days. Feel free to call them if you have any questions.

Key Phrases for Step 2

a copy of the bylaws
about how the club works
after you have had a chance to
am always available for
are familiar with
are looking forward to
do not hesitate to
enclosed is a copy of
feel free to call
getting to know you
has been assigned to
if you have any questions
invite you to attend
invite you to participate in
making you a part of
our congregational family
our services and activities
spiritual or temporal needs
the orientation meeting
to help you get settled in
to help you become acquainted with
want you to know that
whenever you have any
will ask you to lend a hand with
will be calling on you
will provide detailed information
will be glad to
would be happy to

3 Suggest any actions the reader might take to become involved in the activities of the group as soon as possible.

Sample Sentences for Step 3

The enclosed membership card is your key to all of the wonderful services the club provides. Use it often.
The Literary Club's next meeting is scheduled for Saturday, March 3, at 7:00 p.m. We will be discussing Herman Melville's Moby Dick, which you can purchase at Doe's Bookstore. Please read it carefully so you will be prepared to participate fully in the discussion.
Several study groups are currently meeting, and you are welcome to join any that interest you. Enclosed is a schedule for the various groups.
We encourage all members to be involved in one or more of the standing committees. Please look over the enclosed list and join those that interest you.
Several families have recently joined the congregation, so we are having a church social to welcome new parishioners. This activity will be held two weeks from now on Saturday, March 3, at 7:00 pm. In the meantime, we look forward to seeing you in church next Sunday.

Key Phrases for Step 3

are welcome to
attend the meeting on
become involved in
contact me if
encourage all members to
feel free to
hearing your ideas
invite you to serve on
is your key to
is scheduled for
look over the
look forward to
our regular meeting time is
participate fully in
seeing you in church next Sunday
several study groups
the standing committees
the enclosed membership card
the next regular meeting
the club provides
to welcome our new